The
Keeter Center |
1
Opportunity Ave. |
Point
Lookout, MO 65726 |
Phone 417-239-1900 |
Fax 417-335-8140 |
www.keetercenter.edu |
Convention Dates_______________________________________
Arrival Date_______________ Departure
Date_______________
Total Number of Attendees __________________
Total Number of Attendees not spending
the night __________________
Number of Rooms per day
Days Monday Tuesday Wednesday Thursday Friday Saturday Sunday
__________________________________________________________
Total Rooms_________________________________________________
| Guest Room Rate$ ____________ |
Hotel Cut-Off Date ______________ |
| Deposit Due _________________ |
|
| Rooms Billed to Master Folio_____ |
Individual Reservations __________ |
| Room Only _________________ |
Room and Incidentals ____________ |
When working with your Event
Coordinator, advise him/her of the room
types and how many people per room.
| Meals |
Breakfast / Time |
Lunch / Time |
Breaks / Time |
Dinner / Time |
| Day |
____________ |
____________ |
____________ |
____________ |
| Day |
____________ |
____________ |
____________ |
____________ |
| Day |
____________ |
____________ |
____________ |
____________ |
| Speakers and
VIPs |
Conference Registration |
| __________Invitation and Transportation |
Dates ________ ________ |
| __________Welcome Arrangements |
Times________ ________ |
| __________Financial Arrangements |
|
Meetings |
| Set Hotel Pre-conference
meeting |
____________Welcome
Signs |
| __________Room Set ups/ Floor Plan |
____________Note Paper and Pens |
| __________Room Name |
____________Speaker |
| __________Registration Cards, Badges |
____________Other |
Who will be your on-site
contact ________________________________________
What is his/her phone number? _________________________________________
Email address ______________________________________________________
| Equipment &
Special Services |
Immediately
Prior to Meeting, Check |
| ______Miscellaneous Signs |
_____Meeting Room, opened and staffed? |
| ______Blackboards, Easels |
_____Seating Style, as ordered? |
| ______Podium & Microphone |
_____Cooling/Heating operating? |
| ______Audio Equipment, Operator |
_____Audio Equipment operating? |
| ______Projection Equip., Operator |
_____Technician on duty? |
| ______Lighting: Spots, Flood |
_____Podium in place? |
| ______Decorations |
_____Water/Glasses at speaker’s
table? |
| ______Entertainment |
_____Projection Equipment operating? |
| ______Flowers and Plants |
_____Projectionist on duty? |
| ______Dressing Room |
_____Note Pads/Pens, as ordered? |
| ______Telephones |
_____Blackboards/Easels |
| ______Flags and Banners |
_____Signs, Flags, Banners in place? |
| ______Other |
_____Lighting |
| |
_____Flowers, Plants, as ordered? |
| |
_____Directional Signs in place? |
Following your
meeting:
__________Send Thank you notes to Speakers,
Volunteers, others
__________Complete post conference meeting
with hotel and organization staff
__________Make notes of improvements for
next year’s conference
The Keeter Center
is here to serve you.
For questions, please contact us at 417-239-1900
